Office Assistant

Due to our continued growth, we are in need of a qualified, focused individual for a vital role in our Facilities department. This position will be a full-time, office-based position in Navi Mumbai.

• For all responsibilities below, the incumbent will be Based at Reception, responsible for receiving visitors/vendors at the front desk by greeting, welcoming, and directing them appropriately;
• Provides support for local office administration;
• Supports financial administration including processing incoming invoices, office expenditures, providing detailed information and processing payments accordingly;
• Track, process, and organize various documents, supplies, shipments, samples, invoices, transactions, and communications, as necessary;
• Ensure proper housekeeping of office premises and take corrective action steps when needed to rectify issues;
• Supports space planning efforts by coordinating office/desk assignments, obtaining necessary approval(s) and keeping data in system current at all times;
• Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds
• Supports Facilities Management with project coordination for space changes, remodels and expansions as assigned;
• Provides support for local office administration, including but not limited to Purchasing, HR, logistics, IT, and Finance; and
• May be responsible for other projects and responsibilities as assigned.

• Minimum High school diploma and at least 3 years of relevant professional experience.
• Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
• Excellent English verbal and written communication skills in dealing with stakeholders from diverse backgrounds;
• Able to handle manual duties and perform regular facilities inspections