17563-Sr Admin Assistant

Sr Admin Assistant

 IQVIA is a leading global provider of contract research services, advanced analytics and technology solutions to the life sciences industry. Formed through the merger of IMS Health and Quintiles, IQVIA applies human data science — leveraging the analytic rigor and clarity of data science to the ever-expanding scope of human science — to enable companies to reimagine and develop new approaches to clinical development and commercialization, speed innovation and accelerate improvements in healthcare outcomes.

For our Kaunas office we are actively looking for a Senior Admin Assistant.

Essential Functions

• Filling of all finance and accounting documents
• Liaison with vendors (landlord, internet/phone/ equipment providers, car providers, parking place providers, office supplies providers etc)
• Assessments for vendor offers collection
• Collecting of all documents from vendors and employees: invoices, contracts….
• Timely Control of document flow in the office
• Responsible also for handover of company assets to employees and keeping record of such documents
• Employees Travel report cost control
• Maintain and timely order all office supplies
• Secure maintenance for all office equipment
• Main contact person for all logistics and admin questions for office staff, or any visitor to the office or site in the country (inspectors, auditors, sponsor representatives)
• Organize all local events and meetings
• Support IT with obtaining and distribution of laptops, mobile phone, printers, desk phones and any other equipment needed
• Management of office car fleet, and arrange offers for new cars to be delivered
• Support for all employees for any logistical issues
• Arrange paperwork for all legally required activities (insurance, leaves, absences, securities)
• Responsible to collect documents in relation to sick leaves of the employees and to resend to HR and payroll provider
• Requestor for Purchase Orders in Finance systems for the whole office

Qualifications

• University Degree

• Ideally 2 years administrative or secretarial experience, or equivalent combination of business school/secretarial training and job-related experience

• Fluency in English. Other languages are appreciated

IQVIA is a leading global provider of contract research services, advanced analytics and technology solutions to the life sciences industry. Formed through the merger of IMS Health and Quintiles, IQVIA applies human data science — leveraging the analytic rigor and clarity of data science to the ever-expanding scope of human science — to enable companies to reimagine and develop new approaches to clinical development and commercialization, speed innovation and accelerate improvements in healthcare outcomes.

Powered by the IQVIA CORE™, IQVIA delivers unique and actionable insights at the intersection of large-scale analytics, transformative technology and extensive domain expertise, as well as execution capabilities. With approximately 60,000 employees, IQVIA conducts operations in more than 100 countries.

Do you know that IQVIA has been named to FORTUNE magazine's "World's Most Admired Companies" list for 2020?

And did you know that IQVIA has received this distinction every year, since its inception, following the merger between IMS Health and Quintiles in 2016?

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.