17580N-Sr Office Adminstr

Job Overview

• Support the organization of office facilities and equipment.  Perform diverse administrative duties necessitating contact and exposure to confidential information requiring use of tact, diplomacy and discretion.
• Essential Functions
• In absence of Receptionist, receive visitors, issue visitor/security passes and notify staff of their arrival accordingly.
• Answer incoming telephone calls, forwarding calls, responding to questions and passing on messages appropriately.
• Manage the regular placement of orders and bookings for such things as taxis, couriers, lunches, stationery and office equipment and make ad hoc bookings as necessary.
• Support the planning, coordination, and preparation of major business meetings, luncheons, and dinners.
• Independently research, compile data and compose both routine and non-routine correspondence, reports and presentations for review and final revision by manager.  Routine items may be dealt with independently as delegated by the manager. Ensure that requested management information including Human Resources data is submitted accurately and to timescales.
• May liaise on behalf of the manager with the building owner and suppliers such as maintenance, security, cleaning, postal and courier services etc, on day to day issues.
• Provide support in the coordination and planning of facility needs (space, equipment, etc.) in conjunction with Facilities department, as needed.
• Provide support in the coordination of shared services (i.e. human resources, finance, IT) activities, as needed.
• Undertake projects, research data and make special studies, requiring independent decisions and conclusions.
• When manager is unavailable, use initiative to review and prioritize activities, taking action or escalating critical matters as appropriate.
• Support junior members of the team, providing guidance and assigning some tasks as delegated by the manager.
• Perform other duties as required.
• Qualifications :
• High School Diploma or equivalent  Req
• 5 years’ related experience; or equivalent combination of education, training and experience Req
• 5 years’ related experience; or equivalent combination of education, training and experience

At IQVIA, we believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. The advanced analytics, technology solutions and contract research services we provide to the life sciences industry are made possible by our 67,000+ employees around the world who apply their insight, curiosity and intellectual courage every step of the way. Learn more at jobs.iqvia.com.