Executive Administrative Assistant

Job Description

Position: Executive Administrative Assistant                  

Reports To: Site General Manager

Location: Greenville, NC

COMPANY INFORMATION

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue exceeding $30 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies or increasing productivity in their laboratories, we are here to support them. Our global team of more than 80,000 colleagues delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services and Patheon. For more information, please visit www.thermofisher.com. 

GROUP/DIVISION SUMMARY

The Drug Product Division - North America (DPD-NA) is one of the five divisions that make up the Pharma Services Group. We are made up of approximately 4400 colleagues across six sites who specialize in taking sterile injectable and oral solid dose drug products from development to commercialization.

POSITION SUMMARY

The Executive Assistant provides administrative support to senior-level leadership, such as a Vice President or General Manager; may support multiple managers and direct reports. Handles matters with strict confidentiality and meets short deadlines. Focus of work may vary based on individual needs of the manager and functional area.

Key Responsibilities:

• Conserves manager’s time coordinating requests and responses internally and externally; acts as a liaison between the manager and other leaders, employees, external clients, vendors, and collaborators.
• Handles calendars that change often and requires coordination and sensitivity; screens requests for meetings.
• Plans, organizes, and schedules meetings and events with individuals or large groups.
• Researches and recommends meeting location options; coordinates contract and logistics; selects caterers, orders food and drinks, and oversees set-up for meetings; may sign small catering contracts as allowed by company policy.
• Screens incoming calls and correspondence and responds independently when appropriate.
• Prepares documents, meeting agendas, meeting minutes, presentations, and spreadsheets for approval.
• Makes travel arrangements and prepares itineraries for travel within the U.S. and internationally; changes travel schedules, flights, hotels, and rental cars during normal business hours and also off-hours as needed. Travel to support leaders may be required from time to time for key events, meetings or customer engagements.
• Reviews and processes expense reports.
• Provides other general administrative support, such as filing, scanning, and copying.
• May supervise or lead other administrative support staff.
• Performs other duties as assigned.

Qualifications:

• High school/secondary school graduate or professional certification required.  Associate’s degree in Secretarial Science, Business, or related field preferred.
• 5+ years of administrative support experience required. Recent experience supporting an executive in a corporate environment strongly preferred.
• Equivalent combinations of education, training, and relevant work experience may be considered.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Effective verbal communication skills.
• Excellent English grammar, spelling, punctuation, and writing skills.
• Strong attention to detail and work accuracy.
• Excellent organizational skills.
• Ability to prioritize workload and meet deadlines.
• Ability to work flexible hours.

Physical Requirements:

Position requires moving about office locations; ability to manipulate (lift, carry, move) objects of light weights up to 25 pounds; arm, hand and finger dexterity, including ability to grasp and type for prolonged periods of time; visual acuity to use a keyboard, computer monitor, operate equipment, and read materials for prolonged periods of time; ability to sit, reach with hands and arms, talk, and hear for prolonged periods of time.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

APPLY TODAY! HTTP://JOBS.THERMOFISHER.COM

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

ACCESSIBILITY/DISABILITY ACCESS

Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.