Global Aviation Coordinator - Join a $40B Industry Leader!

Job Description

About Thermo Fisher Scientific:

When you are part of the team at Thermo Fisher Scientific, you’ll do meaningful work, that makes a positive impact on a global scale! Join over 130,000 colleagues who bring our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. You’ll find the resources here to achieve your career goals and help take science a step beyond by developing solutions for some of the world’s toughest challenges. This includes protecting the environment, making sure our food is safe, and helping find cures for cancer.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.

Exciting opportunity for a motivated, self-starter to be a key part of our Global Aviation team! Strong organizational, communication, and administrative skills required to provide full scope of administrative assistance to the Sr. Director, Corporate Aviation.  This colleague will provide strong administrative support to the department’s initiatives, handle multiple projects simultaneously, and quickly learn about the procedures involved in how the team operates.

What You Will Do:

• Ensure that the flight crew is prepared with flight schedule and trip sheets. 
• Track all flights to watch and prepare for arrival time.  Arranges and re-arranges hotel, ground transportation and logistics for flight crew, passengers, and CEO. 
• Handles the partnership with Trip Support on international trips for permits, takeoff and landing slots, customs notifications.
• Keep aviation forms, crew passports and visa’s current & up to date.
• Runs flight crew’s monthly expense forms and process. Builds end of month travel & expense reports.
• Builds and updates international trip book for international flights.
• Ensures that flight crew training schedules and records are current.
• Partners with corporate administrative professionals to understand needs of their executive.
• Performs general office duties including phone coverage, invoice processing, filing, ordering supplies and ensures the workflow of the office runs smoothly.  Completes all other position-related duties as assigned or requested.

Education:

• High School diploma required

How You Will Get Here:

• 3+ years’ experience as an administrative assistant supporting senior leaders in a large multi-national company, aviation experience required.
• Experienced in handling global travel schedules with multiple locations and time zones.
• Experience working with FBOs and Private Charter Companies.
• Able to manage last minute flight changes, travel accommodations and ground transportation.  May be required to manage changes during non-standard business hours.
• Experienced in independently prioritizing multiple, concurrent tasks and meeting rigid deadlines.
• Excellent attention to detail.
• Ability to maintain strict confidentiality.
• Strong problem-solving skills to solve administrative issues.
• Positive, “can-do” demeanor.
• Able to learn the leaders’ primary business objectives, and through this understanding can anticipate administrative needs of the leader.
• Proficient in spreadsheet & email software such as MS Word, Excel, Outlook, and general MS Windows operations.
• Demonstrates and drives the Thermo Fisher values – Integrity, Intensity, Innovation, and Involvement (4i Values).

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.