Executive Assistant (E)

Job Description

Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested  Inventories, orders and distributes office supplies  Sorts and distributes incoming mail, correspondence and other printed material  Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements  Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion  Coordinates details of onsite and offsite meetings and conferences including catering needs  Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.  Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences