Aviation Dispatch - Sr. Manager - Join a $40B Industry Leader!

Work Schedule

Environmental Conditions

Job Description

The Sr. Dispatch Manager, Corporate Aviation will assist with organizing, planning, and supervising all aircraft scheduling. They will ensure compliance with FAR’s and ICAO flight standards, and regulations for each flight. They will communicate with executives, flight crews, FBOs, and third-party providers on the most recent schedule and logistical needs. This includes but is not limited to crew scheduling, flight following, providing weather updates, flight planning, briefing crew, ordering catering, and travel arrangements.

What You Will Do:•    Ensure that the flight crew is prepared with flight schedule and trip sheets. •    Track all flights to watch and prepare for arrival time.  Arranges and re-arranges hotel, ground transportation and logistics for flight crew, passengers, and CEO. •    Handles the partnership with Trip Support on international trips for permits, takeoff and landing slots, customs notifications.•    Keep aviation forms, crew passports and visa’s current & up to date.•    Runs flight crew’s monthly expense forms and process. Builds end of month travel & expense reports.•    Builds and updates international trip book for international flights.•    Ensures that flight crew training schedules and records are current.•    Partners with corporate administrative professionals to understand needs of their executive.•    Performs general office duties including phone coverage, invoice processing, filing, ordering supplies and ensures the workflow of the office runs smoothly.

Partners to support broad projects for the Aviation Department

• Completes all other position-related duties as assigned or requested.

Education:•    High School diploma required; BA/BS preferred

How You Will Get Here:•   5+ years experience supporting senior leaders in a large multi-national company; aviation experience required.•    Experienced in handling global travel schedules with multiple locations and time zones.•    Experience working with FBOs and Private Charter Companies.•    Able to manage last minute flight changes, travel accommodations and ground transportation.  May be required to manage changes during non-standard business hours.•    Experienced in independently prioritizing multiple, concurrent tasks and meeting rigid deadlines.•    Excellent attention to detail.•    Ability to maintain strict confidentiality.•    Strong problem-solving skills to solve administrative issues.•    Positive, “can-do” demeanor.•    Able to learn the leaders’ primary business objectives, and through this understanding can anticipate administrative needs of the leader.•    Proficient in spreadsheet & email software such as MS Word, Excel, Outlook, and general MS Windows operations.•    Demonstrates and drives the Thermo Fisher values – Integrity, Intensity, Innovation, and Involvement (4i Values).

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!