SEND Administrative assistant

SEND Administrative assistant Req ID #:  145972 Location: 

Senneville, Quebec, CA, H9X 3R3 At Charles River, we are passionate about improving the quality of people’s lives. When you join our global family, you will help create healthier lives for millions of patients and their families. 

Charles River employees are innovative thinkers, who are dedicated to continuous learning and improvement. We will empower you with the resources you need to grow and develop in your career. 

As a Charles River employee, you will be part of an industry-leading, customer-focused company at the forefront of drug development. Your skills will play a key role in bringing life-saving therapies to market faster through simpler, quicker, and more digitalized processes. Whether you are in lab operations, finance, IT, sales, or another area, when you work at Charles River, you will be the difference every day for patients across the globe.

IMPORTANT:   In order to be considered for this position, a resume/CV must be uploaded and submitted during the application process.  Please make sure work history and education are added correctly.   

  Job Summary We are seeking an Administrative Assistant, for our SEND Services (remote position).

•    Provide administrative support to the SEND team to ensure efficient operation of the service. Provide follow-up support for documents to be received from clients and / or laboratories used during the preparation of analyzes made by subcontractors.

•    Provide administrative support to the SEND team to ensure efficient operation of the service. 

•    Provide follow-up support for documents to be received from clients and / or laboratories used in the preparation of analyzes performed by subcontractors.

The following are responsibilities related to the Administrative Assistant: 

- Liaise with Human Resources, IT, Maintenance, Marketing, Purchasing, etc. on administrative issues

- Receive and coordinate responses to internal and external emails

- Follow up on missing domains in the development of SEND data sets

- Save SEND data, emails and other documents according to departmental procedures

- Complete the SEND data tracking documents received; notify the appropriate analysts

- Manage manager and departmental email boxes, follow up on appropriate actions in an efficient and timely manner (within a 4 hour timeframe)

- Conduct written correspondence and respond to phone calls

- Organize meetings, conference calls, web conferences, etc.

- Assist managers in planning business trips, prepare expense reports

- Prepare minutes of meetings, record action plans, distribute and follow up as required

- Assist managers in hiring and integrating personnel, maintaining employee pipelines

- Perform all other administrative tasks required, including overtime, as needed

  Job Qualifications The following are minimum qualifications related to the Administrative Assistant position:

- Possess a DEC in administrative assistant or related training in office technology.

- Have one to two years of relevant experience

- Experience with Microsoft Word, Excel, Outlook and Powerpoint, knowledge of Smartsheet would be an   asset

- Strong communication, organizational and interpersonal skills

- Attention to detail

- Team player and able to work with little supervision

- Be multi-functional

- Bilingual (English, French)

The advantages of working for Charles River:

•    Minimum of 3 weeks’ vacation

•    Paid sick / personal days

•    Paid overtime

•    Shift premiums

•    Paid uniform

•    Competitive benefits starting from day one (health and dental coverage)

•    Access to a savings and retirement program including an employer contribution

•    Free, unlimited, and confidential access to health care professionals for you and your family, through telemedicine app

•    Employee Assistance Programs

•    Tuition reimbursement program

•    Employee Activities

•    Volunteering Program (paid day)

•    Employee referral bonuses

•    Relocation assistance

•    Career advancement opportunities and training

•    A recognition program

•    Positive Company Values & Culture

IMPORTANT: A resume is required to be considered for this position. If you have not uploaded your resume in your candidate profile, please return to upload field and attach your resume/CV. 

About Corporate Functions

The Corporate Functions provide operational support across Charles River in areas such as Human Resources, Finance, IT, Legal, Sales, Quality Assurance, Marketing, and Corporate Development. They partner with their colleagues across the company to develop and drive strategies and to set global standards. The functions are essential to providing a bridge between strategic vision and operational readiness, to ensure ongoing functional innovation and capability improvement.  

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 17,000 employees within 90 facilities in 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world. And in 2019, revenue increased to $2.62 billion.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly supported the development of ~85% of the drugs approved by the FDA in 2019.

Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - M/F/Disabled/Vet.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

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