Video-Enhanced Care Management for Medically Complex Veterans

The purpose of this study is to examine the feasibility and acceptability of a 12-week care management program for medically complex Veterans with cognitive impairment, delivered via telephone or videoconferencing.

Study Overview

• Status: Completed
• Conditions: Multimorbidity; Cognitive Impairments
• Intervention / Treatment: Behavioral: Care management via videoconference; Behavioral: Care management via telephone calls

Detailed Description

BACKGROUND Older adults with complex care needs constitute a large and rapidly expanding group of Veterans receiving care within Veterans Health Administration (VHA). Medically complex older Veterans, who often have multiple chronic conditions (MCC) as well as interacting functional and psychosocial challenges, account for a disproportionate amount of health care resources. Importantly, these Veterans also experience a disproportionate amount of suffering; they have worse functional status, higher symptom burden, and spend more of their time in acute care settings such as the hospital and emergency department.

The investigators' experience and recent studies suggest that a substantial proportion of older medically complex Veterans have unrecognized cognitive impairment (CI), and this contributes to their disproportionate need for care and adverse outcomes. The Cumulative Complexity model posits that complexity results from accumulating and interacting clinical and social factors that each contribute to a patient's workload (e.g. making appointments and managing complicated medicine regimens) as well as impact a patient's capacity to perform everyday tasks including those related to health care. Imbalance between the two- i.e. workload that exceeds capacity-is a primary driver of disruptions in care and negative outcomes. Older patients with MCC, high health care utilization, and CI often find themselves in the perfect storm of complexity, simultaneously experiencing escalated workload demands in the setting of reduced capacity.

OBJECTIVES

The primary objectives of this pilot study are to:

Examine the feasibility and acceptability of a 12-week care management program for medically complex Veterans with CI, delivered via telephone or through video visits.

• Feasibility will be examined by calculating overall rates of eligibility and enrollment, as well as rates of attrition, adherence to nurse calls or video visits, and interview completion.
• Acceptability will be assessed using in-depth interviews with study participants (Veterans and Care Partners), primary care providers, and study staff.

Assess the usability and perceived value of video-enhanced care management, compared to telephone-based, among older Veterans with medical complexity and CI.

• Usability of the video-enhanced program will be examined using the System Usability Scale (SUS).
• Perceived value associated with each delivery method will be explored through questionnaires and in-depth interviews with study participants and study staff.

METHODS Veterans aged 65 or older with high medical complexity based on Care Assessment Need (CAN) score will be screened for CI using a reliable and valid instrument developed for use over the telephone. Veterans with CI, and a self-identified Care Partner, will participate in a nurse-led care management program designed to provide structured cognitively-appropriate information and support in two key areas: (1) care coordination (reduce workload) and (2) protecting cognitive health (build capacity). Evidence-based strategies to improve care coordination and promote cognitive health are enhanced by video visits that allow for improved communication between the nurse and Veteran/Care Partner, and facilitate expanded assessments of the Veteran and his/her home environment. Study measures will include the SUS, participant feedback, and measures of intervention effectiveness including health and physical function (PROMIS 29), physical activity levels (PASE), depression (PHQ-9), anxiety (GAD-7), and acute care days (hospital and ER).

ANTICIPATED IMPACT Results from this preliminary study will be used to inform the development of a randomized clinical trial to evaluate the impact of a 12-month video-enhanced care management program for medically complex older adults with CI. Given the large number of medically complex Veterans affected by unrecognized CI, it is essential that interventions targeting this population be scalable, and technology-enhanced interventions offer a way to expand the reach of new care models. Proactive recognition and management of medically complex patients is a high priority for VHA, and medically complex Veterans with CI constitute one such high risk group. The results of this study will be of high relevance to VHA, and outside VA, given the urgent need to develop innovative means of improving care for medically complex older adults.

• Study Type: Interventional
• Enrollment (Actual): 80
• Phase: Not Applicable

Contacts and Locations

Study Locations

• United States
  • North Carolina
    • Durham, North Carolina, United States, 27705
      • Durham VA Medical Center, Durham, NC

Participation Criteria

Eligibility Criteria

• Ages Eligible for Study: 65 years and older (Older Adult)
• Accepts Healthy Volunteers: No
• Genders Eligible for Study: All

Description

Inclusion Criteria:

• Receive primary care from a Durham Veterans Affairs Medical Center (VAMC) affiliated primary care clinic (1 visit within the previous 12 months)
• Age > or = 65
• CAN score > or = 90
• Valid telephone number in the medical record
• Identifies a friend or family member that we may contact for study participation as the Care Partner
• Telephone Instrument for Cognitive Status - modified (TICS-m) score 20-31

Exclusion Criteria:

• Cognitive impairment or dementia (identified via ICD diagnosis codes or Primary Care Provider note in previous 2 years)

• Enrolled in or have an active consult for a special population Patient Aligned Care Teams (PACT), e.g.:

  • GeriPACT
  • Home Based Primary Care
  • Mental Health
  • Post-Deployment, etc.

• Serious mental illness defined as diagnosis of psychosis of any type:

  • schizophrenia
  • bipolar disorder
  • psychiatric hospitalization in the previous year
  • or current high-risk suicide flag in their Computerized Patient Record System (CPRS) medical record
• Active substance abuse, documented in the medical record within the previous year
• Eligible for hospice, palliative care, or prognosis of less than 6 months to live
• Lacks decision-making capacity, documented in the medical record
• Referred to institutional care or residing in nursing home
• Unable to communicate on the telephone, or no telephone access for duration of study
• Currently hospitalized or incapacitated
• Enrolled in a study that prohibits participation in another study

Study Plan

How is the study designed?

Design Details

• Primary Purpose: Health Services Research
• Allocation: Randomized
• Interventional Model: Parallel Assignment
• Masking: None (Open Label)

Number of Arms

2

Arms and Interventions

Participant Group / Arm	Intervention / Treatment
Experimental: Videoconference care management; 12-week nurse care management for medically complex Veterans with CI delivered via videoconferencing	Behavioral: Care management via videoconference; 12-week nurse care management for medically complex Veterans with CI delivered via videoconference
Active Comparator: Telephone care management; 12-week nurse care management for medically complex Veterans with CI delivered via telephone calls	Behavioral: Care management via telephone calls; 12-week nurse care management for medically complex Veterans with CI delivered via telephone calls

What is the study measuring?

Primary Outcome Measures

Outcome Measure	Measure Description	Time Frame
Number of Participants Reporting That They Would Be Likely to See a Healthcare Provider Using Videochat	Acceptability will be assessed using the measure of likelihood of seeing a healthcare provider using videochat.	14 weeks
Number of Scheduled Intervention Phone or Video Calls Completed by Participants	Feasibility will be assessed by examining rates of adherence to intervention phone/video calls.	14 weeks
Usability of Video-Enhanced Care Management for Medically Complex Veterans With CI	Usability of the video-enhanced care management program will be examined using the System Usability Scale (SUS; range 0 - 100; higher scores are better).	14 weeks

Other Outcome Measures

Outcome Measure	Measure Description	Time Frame
Number of Participants With Hospitalizations or Emergency Department Visits	Descriptive analysis of emergency department visits and hospitalizations in the two study arms	14 weeks
Physical Activity	Descriptive analysis of physical activity as measured by the Physical Activity Scale for the Elderly (PASE; range 0 - 360; higher scores are better)	14 weeks
Quality of Life Outcome	Descriptive analysis of health-related quality of life as measured by 3 subscales of the Patient Reported Outcomes Measurement Information System (PROMIS-29; range 4 - 20 for each; lower scores are better)	14 weeks
Depression	Descriptive analysis of depression as measured by Patient Health Questionnaire-Depression (PHQ-9; range 0 - 27; lower scores are better)	14 weeks
Social Support	Descriptive analysis of social support as measured by modified Medical Outcomes Study Social Support Survey (mMOS-SS; range 0 - 100; higher scores are better)	14 weeks
Anxiety	Descriptive analysis of anxiety as measured by the Generalized Anxiety Disorder Scale (GAD-7; range 0 - 21; lower scores are better)	14 weeks

Collaborators and Investigators

• Sponsor: VA Office of Research and Development
• Investigators: Principal Investigator: Susan N. Hastings, MD, Durham VA Medical Center, Durham, NC

Study record dates

Study Major Dates

• Study Start (Actual): May 31, 2017
• Primary Completion (Actual): February 12, 2018
• Study Completion (Actual): February 28, 2018

Study Registration Dates

• First Submitted: October 25, 2016
• First Submitted That Met QC Criteria: November 8, 2016
• First Posted (Estimate): November 11, 2016

Study Record Updates

• Last Update Posted (Actual): September 13, 2019
• Last Update Submitted That Met QC Criteria: September 12, 2019
• Last Verified: September 1, 2019

More Information

Terms related to this study

• Keywords: Veterans; Cognitive impairments; Videoconferencing; Nursing care management
• Additional Relevant MeSH Terms: Mental Disorders; Neurocognitive Disorders; Cognition Disorders; Cognitive Dysfunction
• Other Study ID Numbers: PPO 15-425

Plan for Individual participant data (IPD)

• Plan to Share Individual Participant Data (IPD)?: YES

IPD Plan Description

A de-identified, anonymized dataset will be available upon request. Prior to distribution, a local privacy officer and study statistician will certify that the dataset contains no protected health information (PHI). Data will be provided to requestor in electronic format.

Sufficient data and descriptors will be made available to duplicate statistical analysis and confirm conclusions in publication.

No data or statistical code that could lead to re-identification of individuals will be released.

Data will be stored & maintained in an approved, secured location as described in the VA Research Data Inventory Form.

The study statistician will create de-identified, publication-specific datasets that includes all variables presented in the study publication.

Data will only be released per appropriate authorizations or agreements. Written agreements will specify that recipients are prohibited from taking steps to re-identify any individual whose data are included in the dataset.

Drug and device information, study documents

• Studies a U.S. FDA-regulated drug product: No
• Studies a U.S. FDA-regulated device product: No
• product manufactured in and exported from the U.S.: No